How to apply - Exchange students

Nomination by Mobility Online

As from academic year 2024-2025, we only accept nominations via our online registration system Mobility Online. The link to the nomination form will be sent to all partner institutions. If your institution has not received it, please send a mail to incomingstudents@ap.be to request the link. Nominations by e-mail are not processed/accepted.

The nomination form is to be completed by the partner institution, and not by the student; and a valid interinstitutional agreement is required.Only Royal Conservatoire applicants can complete the nominations form themselves, and a valid interinstitutional agreement is not required beforehand, but will be arranged after acceptance.

The institution will need to make an exchange programme selection for your student:

• Erasmus SMS: for students from one of our Erasmus+ partner institutions that come for a study or traineeship exchange under Erasmus SMS (Interinstitutional agreement SMS required)
• Erasmus Belgica: for students from one of our Belgian partner institutions in the French-speaking or German-speaking Community (Interinstitutional agreement required)
• International Credit Mobility: for Erasmus+ students from third countries not associated the programme – upon invitation only (Interinstitutional agreement required)
• Non-Erasmus: for students from partner universities from outside the Erasmus partner countries (agreement required)
   

Students will receive an invitation to continue the application process.

English language skills

By nominating a student, the sending institution acknowledges their responsibility to ensure the student has the minimum recommended language level at the start of the exchange.

Level B2 (minimum) is highly recommended for all English exchange programmes. We recommend incoming students to master the English language sufficiently before the exchange to participate actively during courses. If a student's proficiency in English does not allow active participation, there is a high risk of failing assignments and examinations. This is entirely the responsibility of the sending institution.

Students can take English (or other) language lessons at their own expense in the language center of the University of Antwerp (Linguapolis). Applications and fees are to be arranged directly with Linguapolis.

If you have been nominated by your institution in our registration system Mobility Online, you will automatically receive a mail to continue the application process in Mobility Online.

You will need to create a login, and complete the application with your personal details and study information.

Make sure to complete your workflow (part before the mobility) before the application deadline.

Your personal workflow is your ‘to-do’ list with all required administration and steps before, during and after the mobility.

Send in your documents

You will need to upload following documents during your application process in your workflow in Mobility Online:

Documents required to be uploaded by all students:

• Curriculum Vitae
• Motivation letter
• Official transcipt of past records

Additional documents to be uploaded by applicants for specific programmes :

Selection

Make sure to send in all documents before the deadline or your application will not be taken into consideration.

Our programmes can only accept a limited number of students. After the application deadline, a selection will take place based on motivation/cv, study background, and, if necessary, date of application.
After the deadline, a selection will take place by the international coordinator at AP.

After acceptance

If you have been accepted, you will be able to print your acceptance letter and invitation letter (if applicable) in your workflow in Mobility Online.

Course selection

For certain programmes you will need to make a course selection from the list of offered courses. AP requests students to take up minimum 20 ECTS for one semester (15 for traineeships).

For other programmes you need to take up a fix programme of 30 ECTS, so there is no course selection to be made.

The course package and course descriptions can be found on the page of each individual exchange programme (under tab courses).  

Questions about courses can be sent to the AP departmental coordinator.

Learning agreement / Transcript op records

Do not forget to send us your Erasmus+ learning agreement before arrival once you have made your course selection.

Digital LA’s are recommended!!

AP is ready to accept and sign digital LA’s. Digital Learning agreements need to be created in your home institution’s system. It will then be sent to our system Mobility Online through the Erasmus Without Papers (EWP) network. Our departmental international coordinator will check and sign it for you.

If your institution is not (yet) EWP proof,  please contact incomingstudents@ap.be and we will enable you to upload a learning agreement in PDF version in your Mobility Online workflow.

Contact our International office in case of questions or technical issues: incomingstudents@ap.be

Changes to your learning agreement after arrival can be discussed/agreed with your departemental coordinator at AP, and need to be officially arranged within one month after arrival at AP.

Within 5 weeks after the end of your exchange period, a Transcript of Records will be sent to the international office of the student's home institution.

Practical information

If you have been selected, you will receive more information on practical topics such as accommodation, registration, welcome week, etc.

In case you need an invitation letter for visa purposes, you will be able to download this in your Mobility Online workflow.